We are still pulling together exactly how the Zoom Room would operate but this is what we have so far in terms of how it would work:

• Classmates/Zoomers can purchase ($10?) a 15 minute time slot between 7 and 9 p.m. (after happy hour and buffet) - 8 slots available
• If there is a lot of interest, we could add 2-4 more slots starting at 6 p.m. or 6:30
• Zoomers can login to the Zoom Room whenever they want and stay as long as it is up but the fee guarantees them 15 minutes of priority speaking time.
• The Zoomer must have an attendee willing to host the session during their 15 minute time slot
• The DJ will announce who is in the Zoom Room, all Zoomers and their time slots will be printed on the program
• Hopefully we can set it up (standing table away from wall?) so Zoomers and attendees can take a ‘group selfies’. We don’t want anyone touching/picking up the laptop for any reason – hosts will monitor that – but if classmates can easily get behind the laptop, the hosts could snap the photo – maybe a standing height table?

What the Zoom Room Coordinator will do:

• Receive (or be forwarded) purchase notifications if classmates buy a 15 min. slot and assign the 15 time allotment (times will be assigned sequentially so if fewer than 8 people sign up we can shut the connection down as soon as the last 'Zoomer' is done
• Communicate with the Zoomer to get
  • the name of who attending the banquet will be their host. The idea is that the laptop and connection will be monitored by a rotation of hosts so the coordinator is free unless there is a problemt
  • names of classmates they want to talk to (no guarantees)
  • provide  the Zoomer with the user/password login info
• Ensure all the sessions hosts know:
  • what to do if the zoom call freezes or is dropped,
  • how to mute people if needed,
  • how to do group selfies with the zoomer
  • make sure someone is always with the laptop
• Each Zoomer’s host will be responsible for making sure the connection is up and will do their best to ‘steer’ classmates the Zoomer wants to talk to - no guarantees and the host will stay with the laptop until the next host arrives and ensure that no one touches, picks up or moves the laptop.
• Be availble to answer questions / solve problems and generally monitor that the process is running fully - not tied to the table - the hosts are for that - but have a way for a host to get your attention if they need it - text maybe?

This is subject to revision as we work through all the event details but is generally what we hope to do assuming:

1. We find a coordiator (if not, this will not happen)
2. We can set up everything to ensure the donated laptop is secure
3. Classmates actually make the purchase.